Last updated February 28, 2026
Table of Contents
Fill the Role can be used to send emails to applicants as well as to receive emails from applicants. There are different rules in place for each of these features.
Email to applicants
- Emails entering the platform must be 35 megabytes or less in total size.
- Emails entering the platform must have 10 or fewer attachments.
Limits
When your organization's verification status is "unverified" users are restricted to sending one email to applicants per minute. In order to send more emails than this, you must complete a verification process. Refer to the "Verification" section of the Organization Settings article for more details.
Email from applicants
- Emails sent from the platform can have up to 8 megabytes of attachments, combined across all attached files.
- Emails sent from the platform can have up to 5 file attachments.
By default all emails sent from the platform on your behalf are addressed from a sender named "Hiring Team".
Email sent into the platform is associated to the proper application by using the reply-to email address that the system sets when it sends outbound emails to applicants. Inbound email must specify this email address as the "to" recipient. Sending emails to these inboxes set as a "cc" recipient or a "bcc" recipient is not supported.
Email addresses and names of senders on inbound email are truncated to 255 characters.